Featured Image: [Image of an inspector using a tablet to document an inspection]
Inspections are a critical part of any property management operation, and Entrata makes it easy to create and manage inspections with its Inspection feature. With Entrata, you can:
- Create custom inspection templates for different types of inspections, such as move-in, move-out, and routine inspections.
- Schedule inspections and assign them to specific team members.
- Track the status of inspections and view inspection reports online.
- Generate reports on inspection findings.
Creating an inspection in Entrata is simple. First, navigate to the Inspections tab in the Entrata dashboard. Then, click on the Create Inspection button. In the Create Inspection window, select the type of inspection you are creating, the property, and the unit. You can also schedule the inspection for a specific date and time and assign it to a specific team member.
Once you have completed the basic information, you can start adding inspection items. Inspection items are the specific items that you will be inspecting, such as the condition of the walls, floors, and appliances. You can create custom inspection items or use the default inspection items that are provided by Entrata.
Once you have added all of the inspection items, click on the Save button to save the inspection. You can then view the inspection report online or generate a PDF report to print out.
Leveraging Inspection Reports
Inspection reports provide valuable data that can be used to improve operations and decision-making. Entrata’s inspection tools offer robust capabilities for capturing, analyzing, and leveraging this data.
7. Address Issues and Track Maintenance
Identify maintenance issues quickly and prioritize them based on severity. Entrata’s inspection reports allow you to create work orders, assign tasks to technicians, and track the completion of repairs. The table below highlights the key features:
| Feature | Benefits |
|---|---|
| Issue Prioritization | Categorize issues based on urgency, reducing downtime and potential hazards. |
| Work Order Creation | Automate the creation of work orders, streamlining the maintenance process. |
| Technician Assignment | Assign tasks to the most appropriate technicians based on skills and availability. |
| Maintenance Tracking | Monitor the progress of repairs, ensuring timely completion and tenant satisfaction. |
By leveraging inspection reports, you can proactively address maintenance issues, maintain a clean and safe living environment, and reduce the risk of costly repairs or tenant disputes.
How to Create Inspections in Entrata
Creating inspections in Entrata is a straightforward process that can help you keep track of property conditions and identify potential issues. Here are the steps involved:
- Log in to Entrata and navigate to the “Properties” tab.
- Select the property you want to create an inspection for.
- Click on the “Inspections” tab and then click the “Create Inspection” button.
- Enter the date and time of the inspection.
- Select the type of inspection you are conducting (e.g., move-in, move-out, routine).
- Choose the inspector who will be conducting the inspection.
- Click the “Create Inspection” button.
Once you have created an inspection, you can start adding items to the inspection checklist. To do this, click on the “Items” tab and then click the “Add Item” button. You can search for items by name or category, or you can create your own custom items.
Once you have added all of the items to the checklist, you can start inspecting the property. To do this, click on the “Inspect” tab and then select the item you want to inspect. You can then enter the condition of the item and any notes you have about it.
When you are finished inspecting the property, you can click the “Complete Inspection” button. This will save the inspection and make it available for viewing by other users.
People Also Ask
How do I view inspections in Entrata?
To view inspections in Entrata, navigate to the “Properties” tab and select the property you want to view inspections for. Then, click on the “Inspections” tab. You will see a list of all inspections that have been created for the property.
How do I edit inspections in Entrata?
To edit an inspection in Entrata, click on the “Edit” button next to the inspection you want to edit. You can then make changes to the inspection date, time, type, inspector, and items.
How do I delete inspections in Entrata?
To delete an inspection in Entrata, click on the “Delete” button next to the inspection you want to delete. You will be prompted to confirm the deletion.
